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Determine your office copier and printer hire needs

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Printers, copiers or even MFP are very important equipment for every office printing needs. It has an essential part in accomplishing paper works and publishing. In determining your office copier and printer hire needs, you have to consider the following aspects in choosing one.

If you are looking for a Copier in Fort Worth, you can contact Fort Worth at (469) 208-9300. You can ask about Copier Lease in Fort Worth, copier rental in Fort Worth, IT Services in Fort Worth, and even Copier Repair in Fort Worth.

  • Performance/features 

Each copier and printer brand differs on performance. Ricoh, Lanier, Sharp, Xerox, Canon, HP and Konica Minolta are brands that are trusted worldwide. Different brands offer different sets of features that are optional for every consumer’s preference . There is no such perfect printer for everyone to use but it always depends on your office needs. These are the basics:

  1. Printing speed is a vital capability of your copier to finish work immediately. You may want to pay for a high speed printer to accomplish a high volume printing but don’t waste money for a performance you don’t really need.
  2.  Scanning features are popular these days expelling the needs for faxing. Printers have scanners that can scan a double-sided page at the same time. It has a duplexing automatic document feeder (DADF) to do such feature and increase the scanning speed. 
  3. Printing color runs between colored and black and white. If your business focuses on filing documents and copies for office records, you likely don’t need colored printing and opt for black and white. However if you need to advertise, market and have more images to print, colored function is suited for you. 
  • Durability

Of course all businesses pick out durable machines rather than disposable ones to save up budget. The copiers and printers that you purchased have different functionalities and capabilities. Printing jobs that exceed the rated printing output of a printer/copier will likely result in its breakdown and will require an immediate servicing. Even tough machines also malfunction and collapse through time and if mishandled. Copier leasing companies provide high quality machines on various brands and offer an excellent payment scheme for business owners (big or small). Whether you’re on a tight budget or not, copier leasing services includes maintenance, repair and replacement which is ideal for offices that need adequate servicing to be operational without any hassle. 

  • Price

The price of your copier depends on its features and performance. The speed, size, other features and the brand of your printer determines its selling or leasing price. The more features and faster your copier is, the more expensive it gets. Choose wisely in terms of your office needs and demand. Estimate the number of pages your company prints every month and then sum up the features you needed your printer to have in order to maximize its functionality. 

  • Lease or buy

Purchasing a copier or a printer gives you outright ownership of the machine and you have the right on everything you can do with it. You can use it for many years and this is actually cheaper than leasing. But buying one can be pricey for an instant cash out than a copier lease. However, for comparison, buying a copier leaves you on your own for repairs, replacement and upgrade than on copier lease. 

Copier Fort Worth such as Clear Choice Technical Services helps you to avail copiers and printers by leasing. You don’t have to pay a high upfront cost but instead, you are on a monthly rate payment. Copier leasing services in Fort Worth usually provide a maintenance contract for the preservation of your machine.

Conclusion

The best copier/printer for everyone doesn’t really exist. Your office printer hire needs to determine the type of printer you need to purchase or lease. The perfect and ideal printer for you will do the work you needed to fulfill. 

Multifunctional Copiers: The Future Is Here

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Everyone loves their printers. Who wouldn’t love those prints that are not only of high-quality, but they were printed so fast one couldn’t even catch his breath? Printers, particularly inkjet printers, have become well-loved among home and business users. They are fully-functional, not to mention that they don’t take up as much space as old printer models did. Everybody
thought they had the best thing that technology has to offer until multifunctional copiers came into the picture.

What is it about multifunctional printers that make them worth your while?

If you are a business owner looking at making a purchase of equipment to help jumpstart your business, you want to make sure that it serves more than you paid for. A multifunctional copier is a copier by definition, but it also functions as a fax machine and a printer all in one. Did you know it does scanning of documents too? Copiers have indeed changed the name of the game when it comes to printing technology. Those high-end printers will look like nothing when compared to everything else that the multifunctional copier can do.

Apart from the usual copying, scanning, faxing and printing that copiers do, each machine comes with more benefits than that. If you are having second thoughts about buying one because the budget is a bit of a concern, then it is best to consider copier lease in Fort Worth. It is one of the copier leasing methods that allow business owners to still get the machine that they need for much less. And the best part is not that. What is amazing about copier lease is that the business owner will be able to get maintenance and repair help when they need it.

What other functions does a multifunctional copier have?

Multifunctional copiers can do a lot of things with little to no help. In fact, it has been a compact design to accomplish printing and copying works with minimal to no supervision. Here are some of the things you can expect when you get your copier in the office:

● Copiers can product brochures and other flyers for your business. All you need is to follow the format as indicated in the copier manual and you will be good to go. It will automatically print the file and even indicate the parts of the paper where it should be folded to achieve the brochure or flyer look that you want. Some business owners have tried using it with a tri-fold brochure design and it worked for them. Can you imagine how much money you can save from having these brochures and flyers printed at the
comforts of your office?
● Copiers can also do dual printing which means you can cut the time short if you need both sides of the page to be printed. It used to take so much time just changing sides of the paper, not to mention the visual problems that usually occur when the paper is not returned to how it should have been in the machine. Sometimes, prints come out unaligned. This could mean a waste of time, money and effort which could mean a lot for business in the long run.
● Copiers can staple together a bulk of documents if you want it to. You simply have to input it in the machine and it will automatically divide the pages as you encoded and will staple it together too. That’s just savings in terms of employee time and effort, not to mention that the job will be done with minimal supervision. It’s simply amazing.

Why should you lease a copier than a printer? The answer is pretty simple – because it is worth more than what it seems.

MSP Partner Is Indispensable; Here’s How To Find The Right Team

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Managed Service Providers or commonly referred to as MSPs are tapped by most medium-size business owners to help them in their business. They provide reliable technology services that make office systems work properly. An MSP service company can provide their technology-
related services to both professional service organizations like that of accountants and law firms. They could also work for businesses under the hospitality and construction industries. The best thing about hiring an MSP is that they offer a broad range of IT services that could fit almost every type of business.

If you are in the market for a copier Fort Worth, make sure to also look for a reliable MSP company. It doesn’t matter if you’re business is just starting out. They can provide small businesses with the power to control their finances as well as their technology by providing you with system monitoring, data management, and securities software. What’s even better is that these MSPs can provide all these at a flat rate on a monthly payment basis. It won’t be that of a burden to your finances if that’s what you are worried of.

What is the right Managed Service Providers?

Productivity and profitability – these are the two things that best describes what an MSP does for you. Every business needs to be as efficient as they can be to ensure their growth in terms of expansion and profit. Selecting the best MSP in the market today can be quite a challenge. It is not that there are no options, but it is because there are too many options. They are growing in number by the minute, each one promising to be the better MSP than the last. When looking for the right MSP, it is best to keep in mind that you are out to look for technology experts. If they fall less than that, there is no use hiring them.

How do you choose the right MSP?

How do you know that they are the right fit? The process of finding the right MSP is similar to the process you went through looking for the right copier leasing Fort Worth. Here are some tips to keep in mind:

They have to be asking the questions.

A true MSP who wants to help you should start by asking you the right questions. Because your business should be their business, they need to know who you are, what you do and what your ls are. Asking you about what you expect from the MSP that you intend to hire should be a
good sign. It means they want to know if they can provide you with what you need. What type of support do you need to improve your workflow? Questions like this should give you and them a head start on what you can expect from each other.

The right partner in technology should be more concerned with where your IT stands at the moment and what else can be done to improve it. When it feels as if they are too concerned to talk to you about how you intend to pay them, it might be best to turn your back and walk away.

They should offer a 24/7 IT support.

The best ones are those that do not limit the help they could provide to the mere installation of the IT system. Though these can be negotiated, MSPs that offer you 24/7 help should definitely be a deal breaker, no matter what industry you are in. Cyber threats and other unlikely disasters
will not wait until you are ready. So having 24/7 support should help.

They should provide you with a tracking device to keep you updated.

Transparency should always be the key to making a good professional relationship work. An MSP who sees the value of that should be a good fit for your business. Can they offer the following:

o Asset Inventory Management
o Work Audits With Details o Warranty Tracking

Finding the right MSP will not happen overnight, but when you put time and effort into it, you are sure to find the right one.

You Need A Perfect Brand Representation? Choose Logo Colors Well!

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Colors make the building blocks of a brand. It can either make or break a brand. The goal is to choose brand colors that will stick to the minds of clients that whenever they see that particular shade, they’d remember your brand and nothing else. Picking the colors like picking the copier Forth Worth agreement is one of the first steps of making sure that the business thrives despite competition. And although most would think that picking the right colors is easy, it isn’t. With a hundred of shades available in the market, how will you know that you have picked just the right ones?

Why do you pick colors for your brand?

Colors speak directly to your target clients. Even without words, colors are able to represent your brand and the many reasons why target clients should trust you. A simple look at the colors that you used for your logo or signage is an instant marketing pitch to clients looking for a brand they can trust. If you got the colors right, not only will it be a one-time sale, but it could mean respect that could translate into sales today and in the long run.

How do you go about the process of picking the colors for your brand? There is a process that needs to be followed. Since experts do not often talk about how they go about it, it has become a mystery to those who are just starting out. How do you demystify the process? Can it be simplified to help brands strategize and improve their sales?

How do you choose the brand colors to use? Make your life easy like going for the copier Forth Worth. Here are the top 3 ways you can choose the brand colors to use:

Always start with the neutral shades.

Start your journey from the base. You can go for one or two base colors. They will be the one that will act as a canvas to the rest of your design. Generally, neutral colors include black, gray, brown, white, tan and beige. Although the colors that are directly related to these can also be used as a base. It may be best to consider your options based on the warm and cool colors.

Tip from the pro: make sure to choose a background color that is solid. You can try it out with photos of your logo. Which base shade will bring out to light? The goal is to always make it stand out because it is so beautiful to look at, clients will want to stare at it all day long without getting tired. This feeling will make them come back again and again.

Pick two colors that will make the design pop out!

After the base, you need at least two colors that will make the brand name pop. Think of two colors that will grab the attention of the customers. Remember that your logo and brand colors will be your visual form of marketing, that’s why it is a must that you consider them carefully. Go for two colors that are vibrant. What does your brand stand for? What feeling do you want it to evoke from your audience? Cool colors like green and blue have that calming effect while the warmer colors like orange and red tend to make people feel more excited.

Pick a color to go with your call to action.

A call to action usually comes as a button or a link. This tells viewers what you want them to do. Because of its task, it should come in a color that will stand out, at the same time, it has to be  complementary color to the three other ones you have chosen. Make sure to check the color wheel when going about the process. After all, even the experts refer to the wheel to see which colors will look great together.

Saving The Earth One Copy At A Time

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AS THE WORKPLACE also becomes a home since you spend most of your time in it, how you act in it has impacts on your boss, your workmates, and your environment.

In the state of our environment now, it is a must to be more proactive in making environment-friendly choices. In the office, one of the most used and loved tools are copiers provided by companies like those in Fort Worth. Thus, it is also one of the most pivotal in terms of contributing to the environment when it is in use.

Here are some tips on how to save the environment in using office copiers.

 

  • Use recycled paper.

 

Nothing beats this classic tip especially in workplaces that use a lot of paper. If the document you are going to photocopy is just for personal use or is not going anywhere too important for it to be placed on clean paper, printing on recycled paper is the way to go. Using recycled paper not only cuts down on office expenses, but also saves on trees being cut down.

 

  • Fast printing

 

Just to clarify, fast printing here refers to the copier setting which uses less ink to print. Similar to tip number one, if the papers you are going to print do not need to be looking too nice, fast printing is another option you might want to consider. It will save the office some ink money and ink itself.

 

  • Double-sided printing

 

If using recycled paper is not an option, another tip is to do double-sided printing if permitted or possible. Double-sided printing not only saves up on paper, but also helps in organizing large-volume files, since less leaves are needed to be organized. This also cuts down on office space accumulation by half.

 

  • Recycling

 

What can the office do next to papers which have both sides printed as well as cartridges which have been emptied? Well, if they are no longer of use, the people can bring these to recycling facilities where used papers and empty cartridges can be brought back to square one to be used again.

 

  • Keeping copying to a minimum

 

Out of all these tips, the best option is still to use copiers when necessary. Keeping copying to a minimum means less worrying about whether to use recycled paper, less ink, do double-sided printing, or recycling.

Tips On Saving Copier Money

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SAVING MONEY IS critical to the survival of any office or business, and as such, it must be practiced in every way possible. Whether it is in the one-time big-time office events or in small, daily activities, saving money for any purpose can be done in more ways than one.

Since copiers – some of which can be leased in Fort Worth – are one of the most vital tools that helps in keeping any office or business running, it is important that you do money-saving practices in using it.

Here are some tips inspired from Mode Solutions and Campaneo on how to save materials and money while still being able to use your office’s copiers:

 

  • Keep your usage to a minimum.

 

Simply put, do not use the copier if you do not need to.

 

  • Encourage officemates to scan instead of printing.

 

This way, they do not need to use paper and ink and just send the files through email. Scanning documents and storing them electronically can also be of use in the future.

 

  • Use a multi-functional device.

 

Using an MFD not only reduces the amount of space used up, but also cuts down on energy costs.

 

  • Print both sides.

 

This cuts down paper usage to half and makes file organization easier. If the entire office or business gets to practice this, you can set the default printer mode to duplex printing for easier and more efficient printing.

 

  • Check print preview.

 

What’s more wasteful than having to print a single document? Having to print it twice. Make sure to double check the document for any errors before printing to avoid wasting paper and ink.

 

  • Give the copier the rest it deserves.

 

When not in use, copiers must be put to hibernation or standby mode for less energy consumption. At the end of the day, before everyone goes home, make sure to shut it down and unplug. This goes for other electronic office devices as well.

 

  • Limit the number of pages that can be printed in a day.

 

Set a maximum for the number of sheets to be used and/or printed per day. Not only does this regulate paper and ink usage of copiers but can also make creating printing budgets easier.

 

  • Refill, not buy.

 

Refilling printing consumables like ink is said to be more economical than having to buy new ones, so make the former a habit by choosing the right providers.

 

 

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8551 Boat Club Road Fort Worth, Texas 76179
Phone Number: (972) 525-0888

Clear Choice Technical Services of Fort Worth

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