SAVING MONEY IS critical to the survival of any office or business, and as such, it must be practiced in every way possible. Whether it is in the one-time big-time office events or in small, daily activities, saving money for any purpose can be done in more ways than one.

Since copiers – some of which can be leased in Fort Worth – are one of the most vital tools that helps in keeping any office or business running, it is important that you do money-saving practices in using it.

Here are some tips inspired from Mode Solutions and Campaneo on how to save materials and money while still being able to use your office’s copiers:

 

• Keep your usage to a minimum.

 

Simply put, do not use the copier if you do not need to.

 

• Encourage officemates to scan instead of printing.

 

This way, they do not need to use paper and ink and just send the files through email. Scanning documents and storing them electronically can also be of use in the future.

 

• Use a multi-functional device.

 

Using an MFD not only reduces the amount of space used up, but also cuts down on energy costs.

 

• Print both sides.

 

This cuts down paper usage to half and makes file organization easier. If the entire office or business gets to practice this, you can set the default printer mode to duplex printing for easier and more efficient printing.

 

• Check print preview.

 

What’s more wasteful than having to print a single document? Having to print it twice. Make sure to double check the document for any errors before printing to avoid wasting paper and ink.

 

• Give the copier the rest it deserves.

 

When not in use, copiers must be put to hibernation or standby mode for less energy consumption. At the end of the day, before everyone goes home, make sure to shut it down and unplug. This goes for other electronic office devices as well.

 

• Limit the number of pages that can be printed in a day.

 

Set a maximum for the number of sheets to be used and/or printed per day. Not only does this regulate paper and ink usage of copiers but can also make creating printing budgets easier.

 

• Refill, not buy.

 

Refilling printing consumables like ink is said to be more economical than having to buy new ones, so make the former a habit by choosing the right providers.